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applicants
Administrative Assistant (Calgary Downtown)
at Human Resources in Calgary
Our office is downtown and 1 Block from the C-Train stations!!
We at SSI are looking for someone to join our team in the position of Administrative Assistant. We are looking for someone who is dynamic and energetic... so if this sounds like you, please read on!
SSI is one of Alberta's leading technical support companies - (Basically we provide our clients with Managed Support Services on their computer network and environment).
RESPONSIBILITIES
DIMENSION & SCOPE
DIMENSION & SCOPE
Interface with customers, suppliers and staff via phone and in person to provide administrative support. The Administrative Assistant is responsible for maintaining a professional corporate image and ensuring the branch is organized in appearance and operation. Under the supervision of the General Manager, the Administrative Assistant relies on instructions and pre-established guidelines to perform the functions of this role. The Administrative Assistant has knowledge of commonly-used concepts, practices, and procedures within the administrative support field.
COMPENSATION
$30,000.00 – 41,600.00 annually
EDUCATION AND PROFESSIONAL CERTIFICATIONS
High school diploma.
Some College preferred.
CANDIDATE PROFILE
• Basic knowledge of computer operations.
• Must be familiar with computer technology and Microsoft Office products including Word, Excel, and Outlook.
• Courteous with strong customer service orientation.
• Dependable with proficient attention to detail and dealing with confidential information.
• Possessing adaptive listening skills and able to vary communication styles.
• Strong multi-tasking and organizational capabilities
• Previous administrative support experience in a business environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES
• Greet customers, suppliers, staff and other visitors in a courteous, friendly, and professional manner.
• Listen attentively to customer’s needs and concerns.
• Effectively transfer incoming phone call requests to appropriate parties.
• Maintain basic knowledge of client products and services.
• Maintain an organized and efficient work environment.
• Provide assistance to all departments as required.
EXTENDED DUTIES AND RESPONSIBILITIES
• Answer multi-line telephone system, forwarding calls to personnel and voice mail
• Draft letters, faxes, and documents as required
• Receive and distribute faxes, mail, etc.
• Send mail, couriers, etc.
• Filing (Accounts Receivable, Project Files, Customer files and general office files)
• General office maintenance including the ordering of office supplies
• Prepare client invoicing and process payments
• Prepare company bank deposits
• Assist with corporate travel arrangements
• Data entry as required using Microsoft and other custom applications
• Assist local project manager as required
• Receive local inventory and manage inventory/assets
• Arrange weekly transfer of offsite storage tapes
• Accounts receivable for local branch, monitor reports and follow up as required
• Maintain memorized transactions in TRAX
• Book and maintain calendars for General Managers
• Recruitment Ads, post and direct flow of applicants
• Assist in new hire preparations and documentation
If this job matches what you are looking for, please apply now to Calgaryresumes@ssi-solutions.com
For additional information on SSI, please visit www.ssi-solutions.com
No Agencies or phone calls please
We at SSI are looking for someone to join our team in the position of Administrative Assistant. We are looking for someone who is dynamic and energetic... so if this sounds like you, please read on!
SSI is one of Alberta's leading technical support companies - (Basically we provide our clients with Managed Support Services on their computer network and environment).
RESPONSIBILITIES
DIMENSION & SCOPE
DIMENSION & SCOPE
Interface with customers, suppliers and staff via phone and in person to provide administrative support. The Administrative Assistant is responsible for maintaining a professional corporate image and ensuring the branch is organized in appearance and operation. Under the supervision of the General Manager, the Administrative Assistant relies on instructions and pre-established guidelines to perform the functions of this role. The Administrative Assistant has knowledge of commonly-used concepts, practices, and procedures within the administrative support field.
COMPENSATION
$30,000.00 – 41,600.00 annually
EDUCATION AND PROFESSIONAL CERTIFICATIONS
High school diploma.
Some College preferred.
CANDIDATE PROFILE
• Basic knowledge of computer operations.
• Must be familiar with computer technology and Microsoft Office products including Word, Excel, and Outlook.
• Courteous with strong customer service orientation.
• Dependable with proficient attention to detail and dealing with confidential information.
• Possessing adaptive listening skills and able to vary communication styles.
• Strong multi-tasking and organizational capabilities
• Previous administrative support experience in a business environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES
• Greet customers, suppliers, staff and other visitors in a courteous, friendly, and professional manner.
• Listen attentively to customer’s needs and concerns.
• Effectively transfer incoming phone call requests to appropriate parties.
• Maintain basic knowledge of client products and services.
• Maintain an organized and efficient work environment.
• Provide assistance to all departments as required.
EXTENDED DUTIES AND RESPONSIBILITIES
• Answer multi-line telephone system, forwarding calls to personnel and voice mail
• Draft letters, faxes, and documents as required
• Receive and distribute faxes, mail, etc.
• Send mail, couriers, etc.
• Filing (Accounts Receivable, Project Files, Customer files and general office files)
• General office maintenance including the ordering of office supplies
• Prepare client invoicing and process payments
• Prepare company bank deposits
• Assist with corporate travel arrangements
• Data entry as required using Microsoft and other custom applications
• Assist local project manager as required
• Receive local inventory and manage inventory/assets
• Arrange weekly transfer of offsite storage tapes
• Accounts receivable for local branch, monitor reports and follow up as required
• Maintain memorized transactions in TRAX
• Book and maintain calendars for General Managers
• Recruitment Ads, post and direct flow of applicants
• Assist in new hire preparations and documentation
If this job matches what you are looking for, please apply now to Calgaryresumes@ssi-solutions.com
For additional information on SSI, please visit www.ssi-solutions.com
No Agencies or phone calls please
Published at 05-10-2009
Viewed: 69 times
Viewed: 69 times